29th July 2019
Dear Oshwal Members,
At a Special General Meeting of the Association, held on Sunday 28th April 2019 it was resolved, by an appropriate majority vote, to amend the Constitution of the Association by replacing the existing Clause 20.2, pertaining to the serving of a NOTICE for a General Meeting, with a new amended Clause.
The Existing Clause 20.2 read as follows:
The notice shall be served by the Secretary or the Executive Committee on any member either personally or by sending it through the post in a pre-paid letter to the member’s last know address in the United Kingdom. Where more than one member resides at an address only one notice will be served. Any letter so sent shall be deemed to have been received by the members ten days after the date of the notice.
The Amended Clause 20.2 shall read as follows:
The notice shall be served by the Secretary or the Executive Committee on any member EITHER personally or by sending it through electronic media to an e-mail address specified by the member and on record with the Oshwal Association of the U.K. OR where the member has specifically opted to receive notices and communication by post it will be sent through the post in a pre-paid letter to the member’s last know address in the United Kingdom. Where more than one member resides at an address only one notice will be served if sent through the post or served personally. Any notice served personally or through electronic media to the e-mail address specified by the member shall be deemed to have been received by the member within one day from the date of the notice. Any notice sent through the post shall be deemed to have been received by the members within ten days after the date of the notice.
In view of the above amendment we need to update our records so that Notices pertaining to General Meetings can be served correctly and as per the option chosen by the members.
Kindly, therefore, please complete the Form below by 31st August 2019.
Please note that if we do not receive the completed form as requested, Notices will ONLY be served through Electronic Media to an e-mail address, held for the member on record with the Association, in accordance with the amended clause as stated here above.
No Notices shall be sent through the post unless a member specifically opts to receive it through the post by confirming the same to us on the form at the reverse side of this letter.
Kindly inform all other members, of the Association, in your household and provide us with their details together with the appropriated confirmation as requested here above.
Harish Motichand Shah
Hon. Secretary OAUK
If there are more than 6 adult member in a household, please contact us by email.